2018 Weekender Ride Guide

We’re excited that you’re joining us for an adventurous Cycle Oregon WEEKENDER of riding and camaraderie! Here’s everything you need to know.

Packing, getting to the ride, checking in, booking a massage, getting your dorm– it’s all here in the WEEKENDER Ride Guide. If you’re new to the event, it’s a great investment of your time to go over these details. Even if you’re a veteran, peruse the guide as a reminder of the things you’ll need to make your journey a great one.

Arriving at the Event

The University of Oregon campus opens to WEEKENDER riders at 3 p.m. on Friday, July 13 and the event closes Sunday, July 15 at 5 p.m. Friday is a check-in day, riding takes place on Saturday and Sunday.

STEP ONE: Getting to the University of Oregon

There will likely be traffic and delays on Friday, so we strongly suggest you Google directions to campus before leaving home.

CAMPING AND DORMS: You will enter the campus on the corner of Franklin Blvd and Agate Street. Once on Agate Street look for the Cycle Oregon signs to direct you to your drop off area. (Your dorm building assignment will be emailed to you by the week of the event.)
RVs: Go directly to Autzen Stadium (2700 MLK Blvd, Eugene, OR), Entry 4 to park before checking in.

STEP TWO: Parking – Camping, Dorms, and RVs

You must have a valid parking pass to park your vehicle on campus.

Pre-purchase a parking pass by June 29. They will be mailed on July 6. Parking passes will also be available for purchase at the Cycle Oregon Gift Shop on site.

RVs will go directly to parking at Autzen Stadium, then proceed to Packet Pickup in Redwood Auditorium inside Erb Memorial Union.

For Dorms and Camping, all personal vehicles will enter campus from Agate Street and be guided to the camping area or dorms. Follow directions to your dorm or camping drop off area, unload your baggage and bike (unless you would like to ride it back from long term parking) and leave them with the Cycle Oregon volunteers. Immediately proceed to Autzen Stadium for Long Term parking (Do not park or leave your vehicle unattended in the drop off area). Only one person needs to relocate your vehicle to long term parking.

Once in LONG TERM PARKING, you can walk or ride back to Packet Pickup in Redwood Auditorium inside Erb Memorial Union.

Please do not go to Packet Pickup while you are parked in a drop off area.

STEP THREE: Packet Pickup

Once you park your vehicle in long term parking, then head to check-in. When you check in at U of O Erb Memorial Union, you will sign a waiver and receive a wristband, course maps, and t-shirt. You must show your photo ID to pick up your packet and you cannot sign in for someone else.

Packet Pickup will be available during these times in the Redwood Auditorium inside Erb Memorial Union.

Friday, July 13 3:00 – 9:00 p.m.
Saturday, July 14 7:00 – 9:00 a.m.

STEP FOUR: Dorm Check in

Dorm building assignments will be emailed to you in July.

After you have parked and gone to packet pick up, proceed to your dorm check in location.

Check in Locations:

Hamilton Hall check in at Hamilton Service Center located in the hall (this is the backside where the desk is located).
Carson and Earl Halls check in at LLC North Service Center located between Carson and Earl Hall.

Dorm check-in times:

Friday, July 13 from 3:00 – 9:00 p.m.
Saturday, July 14 from 6:00 – 9:00 a.m.

Campus Map

You’ll receive one at check-in, but you can preview the campus layout here.

Accommodations

Tent City
Camping is available Friday (after 3 p.m.) and Saturday nights at the U of O site. Follow signs to the tent camping area. You might want to bring something (ribbon, flag or blinking light) to identify your tent among all the others.

Dorm Rooms

Parking: Follow the signs from Agate Street to the dorms. Please unload at your dorm leaving your bag and bike with the volunteers, park at Autzen Stadium, then proceed to Packet Pickup. Once you pick up your packet, you can check in to your dorm.
What to bring: All rooms have single (twin) beds. Remember to bring a pillow, pillowcase, bottom sheet, sleeping bag or other linens, and towel. Also, residence halls are not air conditioned, so if the forecast is for warmer weather, bring a fan for your room.
Check-in: You can pick up your room key on Friday July 13 from 3:00 – 9:00 p.m. or Saturday, July 14, from 6:00 – 9:00 a.m. Keep the envelope given to you at check-in so you can use it to return the key and card at the end of the event. Hamilton Hall check-in is at the Hamilton Service Center located in the hall (this is the backside where the desk is located). Carson and Earl Halls check-in is at the LLC North Service Center located between Carson and Earl Hall. (For after hours check-in call the 24 hour hotline at least 15 minutes before arriving on campus 541-346-5686.)
Check-out: Please remove all your personal belongings from the dorm room by 6:00 p.m. on Sunday, July 15. Room keys need to be returned to the Service Center where you checked-in prior to departure. These service centers will be staffed from 1:00 – 6:00 p.m. on Sunday, July 15^th. If you are checking out outside of that window of time, keys can be deposited in the Drop Box identified at the service center. If you are checking out before 7:00 a.m. please leave your keys in the envelope (provided at check-in) on the desk in your room.
Keys/Access Cards: Each adult guest will receive a physical room key and access card to their building. If lost or not-returned upon check-out the charge is $30 for a physical key and $50 for an access card – $80 for the set. Riders are responsible for the payment of lost or not-returned keys.
Dorm Room Requests: University of Oregon will do their best to honor requests for groups to be located in the same building or on the same floor. Please email those requests to info@cycleoregon.com by June 29th. Requests received after June 29th are too late to be considered.

In Camp

Meals

Cycle Oregon will provide dinner on site Friday and Saturday, and breakfast on Saturday and Sunday. Lunch is served on course Saturday and Sunday, except for short route riders. Kid’s Camp participants are provided lunch both days. In-camp meals will be served at EMU Green.

Breakfast: 6:00 – 9:00 a.m.
Lunch on course: 9:00 a.m. – 2:00 p.m.
Lunch in camp (short route only): 11:00 a.m. – 2:00 p.m.
Dinner: 5:00 – 8:00 p.m. (9 p.m. on Friday)

MENU
Friday Dinner	Oregon Natural Hamburgers, all beef hot dogs, garden Burgers, accompanied with buns, sliced cheeses, lettuce, tomato, onion, and your favorite spreads. Country-style potato salad, whole fruit, chips, and assorted cookies
Saturday Breakfast	Farm fresh scrambled eggs with ketchup & Tobasco, crisp pepper bacon, sausage links, home-fried potatoes. Coffee, decaf, and hot tea. Bananas, vanilla yogurt (vegetarian, made without soy), steel cut oatmeal with brown sugar, raisins, agave syrup, and milk.
Saturday Lunch	Roast beef and vegetarian sandwiches with condiments on the side. Whole fruit, chips, and assorted cookies.
Saturday Dinner	Classic meat lasagna, vegan vegetable polenta lasagna (made without soy), Caesar salad and garlic bread.
Sunday Breakfast	Farm fresh scrambled eggs with ketchup & Tobasco, crisp pepper bacon, sausage links, home-fried potatoes. Coffee, decaf, and hot tea. Bananas, vanilla yogurt (vegetarian, made without soy), steel cut oatmeal with brown sugar, raisins, agave syrup, and milk.
Sunday Lunch	Turkey and cheddar on baguette or vegetarian croissant. Whole fruit, chips, and assorted cookies.
No Dinner on Sunday

Showers

For campers, showers will be in the Student Recreation Center, just east of the camping site. Dorms have their own showers. Student Recreation Center showers will be open:

Friday 5:00 – 10:00 p.m.
Saturday 6:00 a.m. – 11:00 p.m.
Sunday 6:00 a.m. – 5:00 p.m.

Bike Parking

Secure bike parking is available in the Student Recreation Center on Friday from 5:00– 11:00 p.m., Saturday from 6:00 a.m. – 11:00 p.m., and Sunday from 6:00 a.m. – 6:00 p.m. Those staying in the dorms can bring their bikes to their rooms, but the college asks that you brush the dirt off your tires before bringing your bike inside and, if it rains, please carry your bike so mud is not tracked into the dorms.

Beer & Wine Garden

The Beer & Wine Garden will feature a variety of ales and wine from Eugene. Look for the Beer & Wine Garden on the EMU Green.

Friday: 3:00 – 10:00 p.m.
Saturday: 12:00 – 10:00 p.m.
Sunday: 11:00 a.m. – 5:00 p.m.

Entertainment & Announcements

Join us at 8:00 p.m. on Friday and Saturday at the Main Stage for Evening Announcements. WEEKENDER also features live entertainment from the Main Stage at EMU Green during the event.

This year’s acts will include Corner, Chapwititi, The Resinators, The Essentials, and others.

Massage Services

The massage team will be along on the ride with half-hour and full-hour massages available. Make appointments with your favorite therapist by contacting him or her directly (WEEKENDER therapists are marked with an *). You can also sign up at check-in from 3:00 – 6:00 p.m. or the massage area at the Recreation Center on Saturday. Massage prices are $50 for a half hour and $90 for a full hour. They accept VISA, MasterCard, check or cash.

Yoga

Yoga is an excellent way to tame sore muscles, relax, and stay flexible after a long day’s bicycle ride. Typically, we have two instructors—one leading the class from the front and another to roam the aisles and gently correct postures. These one-hour classes are free to all riders and mats are provided. All classes are held in Gerlinger Hall, room 220.

Saturday – 3:00 p.m. and 4:00 p.m.
Sunday – 6:00 a.m.

Physical Therapy

Megan Moseley of Bodywise will teach a stretching and injury-prevention class at 5:00 p.m. on Friday. On Saturday, Bodywise will be available during the afternoon for free physical therapy consultations and evaluations. Sign up for these 15-minute slots at EMU Green.

Acupuncture

Betsy Platt of AcuOm will be available Friday, Saturday and Sunday to provide specialized acupuncture and Eastern medicine to alleviate muscle, bone and joint pains, increase stamina and boost energy, relieve arthritis, stop headaches, address respiratory problems, ease gastrointestinal disorders and more.

Bike Gallery

Bike Gallery’s team of technicians will provide mechanical support on the course and in camp at the University of Oregon. Labor is discounted and cyclists will pay for all parts. Labor charges apply if your bicycle does not meet pre-ride requirements.

For those who forget their helmets or want to buy a pair of bike shorts, Bike Gallery will have a few cycling-related items for sale at the overnight site.

Bike Gallery is also offering bicycle rentals. Pick-up and return is on site at the Cycle Oregon WEEKENDER. Sizes are limited so call early for reservations. For more information, call the Hollywood store at (503) 281-9800.

Rider Services

Look for the Rider Services trailer in the EMU Green near the entrance into camp. Here you can ask questions, meet friends or locate missing items at lost and found.

Cycle Oregon Gift Shop

The Cycle Oregon Gift Shop is where you can buy extra meal tickets or shop for some great Cycle Oregon merchandise. We’ll have this year’s ride jersey and a selection of past ride jerseys too. There’s tons of fun stuff: lights, coffee mugs, windbreakers, water bottles, and more.

Medical Services

Medical services will be available on the course and at the overnight site. There is no charge for medical services on the course or at the site. If you require transport to or from a local medical facility, you will be financially responsible for transport and medical services there.

Bike Camp for Kids
The City of Eugene River House Outdoor Center will host Bike Camp! Families who have registered will receive a confirmation email with more bike camp details before the event.

On the Course

Course Hours

Course hours are 7:00 a.m. – 6:00 p.m. (4:00 p.m. Sunday). Course support services are available only during the course hours. If you leave before the course opens or are still riding after the course closes, there will be no support services available. All Cycle Oregon riders still on the course after 6:00 p.m. (4:00 p.m. Sunday) will be offered a ride to camp. If you choose not to take the ride you will be on your own to get back to camp.

Maps

You will receive maps and cues in your packet and the courses are very well marked. Day 1 Map – Day 2 Map

GPS files for WEEKENDER routes for rider navigation devices are available HERE. Please see the “Read First – Key and Tutorials” PDF first for details and explanation of file names.

Rest Stops & Water Stops

One to three Rest Stops will be available along the routes each day (depending on the route) to provide water, restrooms, beverages and snacks. Rest Stop signs alert riders when one is ahead. You can also see the location of each Rest Stop on the maps in the rider packet you receive at check in. Rest Stops are generally open from 7:00 a.m. to 4:00 p.m.

Additionally, one or two Water Stops per day will provide water and restrooms.

Lunch

Lunch is served on course Saturday and Sunday, except for short route riders, who will eat in camp outside Erb Memorial Union. Kid’s Camp participants are provided lunch both days. Lunch is open from 9:00 a.m. to 2:00 p.m. on course and 11 a.m. – 2:00 p.m. in camp.

Gear Drop

Each day at Gear Drop, you can drop off a limited amount of clothing to be taken back to camp. This service is for small items such as jackets, tights, leggings, gloves, not food or drinks. Gear Drop will be at lunch.

Gear Drop items can be picked up near Rider Services, generally between 4:00 and 5:00 p.m. Gear Drop will not transport wine purchased on route.

SAG Vans

If at any time you need assistance, please signal a SAG van with a “thumbs down” signal. If you do get into a SAG van, you may not be transported directly to camp. SAG vans usually wait until they are full to go back to camp.

SAGs are available to transport cyclists due to mechanical problems or injuries. They also have plenty of extra water, sunscreen, and encouraging words (if needed). Since vehicle are unable to reach the bike path, there will be a a Bicycle SAG roving the path to assist with mechanical problem or injuries.

Ambulance Service

MetroWest provides three Advance Life Support ambulances that give around-the-clock medical support on the course and in camp. If you require medical attention on course, you should notify a SAG van, ambulance or staff vehicle with the “thumbs down” signal.

Clackamas County Motorcycle Officers

Motorcycle Officers provide a moving network of safety patrol and communications. These officers have full authority to enforce the motor vehicle code of Oregon—which, of course, includes bikes.

Safety Patrol

Motorcycle Safety Patrol volunteers drive the course each day. They are a great source of information and assistance, and they enhance the overall safety of the ride by interacting with riders and locals.

Emergency Information

If you are on the road and in serious need of medical assistance, do not hesitate to call 911. In the case of a minor emergency, flag down any Cycle Oregon volunteer and they will dispatch a SAG van or ambulance.

You can help in an emergency. If you witness an accident on the course, please do the following:

Do not move the injured rider, especially if you suspect a head or spinal injury.
Notify a passing ambulance, SAG van or staff vehicle with the “thumbs down” signal. If there is no one around to help, call 911.
Take care of yourself. Do not step into the path of vehicle traffic.
Keep the injured person calm.
Once a Cycle Oregon official is on the scene and you have given a statement, please continue on the ride.

On-Course

If you or someone near you is having an emergency, do not hesitate to dial 911. Often one of our medical team will pick up the call on their radio.

Extensive Communications

You have lots of help on the road in case of an emergency. HAM radio operators provide emergency and logistical communication. HAM radio operators ride in SAG vehicles so that event managers, medical services and staff are in touch at all times. If no one is around to assist in the event of an emergency, call 911.

Please note: There is no charge for medical services rendered by MetroWest on the course or at the overnight site. MetroWest will not transport you to a medical facility unless it is a critical situation. If you require transport using MetroWest, a local ambulance or helicopter, you will be financially responsible for any resulting charges. You are also financially responsible for any services provided by local medical facilities.

In-Camp

Medical

Go to the medical tent, as a medic will be on call at all times. If no one is in the tent, knock on the van door.

Evacuation

Announcements throughout the campsite will alert the riders to prepare for evacuation. Please go immediately to the Main Stage for instructions.

Severe Weather

Harsh weather may warrant the use of contingency facilities for shelter, if available. Details will be announced from the Main Stage. In the event of lightning, seek low ground and get away from metal.

Event Timeline

Friday – July 13

3:00 – 9:00 p.m.

Packet Pickup open – Erb Memorial Union – Redwood Auditorium

Dorm check in open – Carson, Earl, & Hamilton Halls

CO Gift Shop open – EMU Green

Beer Garden open – EMU Green

5:00 p.m.

Dinner opens – EMU Green

Showers open – Student Recreation Center

Secure bike parking open – Student Recreation Center

7:30 p.m.

Entertainment begins – Main Stage EMU Green

8:00 p.m.

Announcements – EMU Green

9:00 p.m.

Packet Pickup closes – Erb Memorial Union – Redwood Auditorium

Gift shop and Dinner close – EMU Green

Dorm check in closes – Carson, Earl, & Hamilton Halls

10:00 p.m.

Beer Garden closes – EMU Green

Entertainment ends – Main Stage EMU Green

11:00 p.m.

Showers close – Student Recreation Center

Secure bike parking closes – Student Recreation Center

Saturday – July 14

6:00 a.m.

Breakfast opens – EMU Green

Showers open – Student Recreation Center

Secure bike parking open – Student Recreation Center

7:00 a.m.

Packet pickup opens – Erb Memorial Union – Redwood Auditorium

Dorm room check-in opens – Carson, Earl, and Hamilton Hall

Course opens

Water and Rest Stops open – on route

8:00 a.m.

Kids Camp Drop off opens – Turf Field 3

9:00 a.m.

Breakfast closes

Lunch open – on route

Kids Camp begins – Turf Field 3

10:00 a.m.

Packet pickup closes – Erb Memorial Union – Redwood Auditorium

10:30 a.m.

CO Gift Shop open

11:00 a.m.

Lunch open – in camp – EMU Green

2:00 p.m.

Beer Garden open – EMU Green

Lunch closes – on route and in camp

3:00 & 4:00 p.m.

Yoga – Gerlinger Hall – Room 220

4:00 p.m.

Entertainment begins – Main Stage EMU Green

Water and Rest Stops close – on route

Kids Camp ends – Turf Field 3

4:30 p.m.

Kids Camp closed – Turf Field 3

5:00 p.m.

Dinner opens – EMU Green

6:00 p.m.

Course closes

8:00 p.m.

Dinner closes – EMU Green

Announcements – EMU Green

9:00 p.m.

CO Gift Shop closes – EMU Green

10:00 p.m.

Beer Garden closes – EMU Green

Entertainment ends – Main Stage EMU Green

11:00 p.m.

Showers close – Student Recreation Center

Secure bike parking closes – Student Recreation Center

Sunday – July 15

6:00 a.m.

Breakfast opens – EMU Green

Yoga – Gerlinger Hall – Room 220

Showers open – Student Recreation Center

Secure bike parking open – Student Recreation Center

7:00 a.m.

Course opens

Water and Rest Stops open – on route

8:00 a.m.

Kids Camp Drop off opens – Turf Field 3

9:00 a.m.

Lunch opens – on route

Breakfast closes – EMU Green

Kids Camp begins – Turf Field 3

10:30 a.m.

CO Gift Shop open – EMU Green

11:00 a.m.

Lunch open – in camp – EMU Green

Entertainment begins – Main Stage EMU Green

Finish line party begins

2:00 p.m.

Lunch closes – on route and in camp

2:45 p.m.

Entertainment ends – Main Stage EMU Green

4:00 p.m.

Course closes

Water and Rest Stops close – on route

Kids Camp ends – Turf Field 3

4:30 p.m.

CO Gift Shop closes – EMU Green

Finish line party ends

Kids Camp closes – Turf Field 3

5:00 p.m.

Site closed

6:00 p.m.

Showers close – Student Recreation Center

Secure bike parking closed – Student Recreation Center

Dorm room check-out deadline

Rules of the Ride

The number one priority of Cycle Oregon is your safety. Therefore, here are a few rules we insist you follow:

1. Only bicycles propelled exclusively by human power are allowed to participate in a Cycle Oregon sponsored event.

2. Helmets and two water bottles (or equivalent) are required on Cycle Oregon events. The use of rear-view mirrors is recommended as a safety measure.

3. Cycle Oregon uses a group of Safety Patrol volunteers on motorcycle who provide an on-course presence and are a good source of information or assistance during the ride. They enhance the overall safety of the ride by interacting with riders who may pose a hazard by unlawful or unsafe riding. Heed their advice.

4. By Oregon law, bicyclists are operators of vehicles and must comply with all traffic laws.Cycle Oregon reserves the right to expel any participant who demonstrates a reluctance to ride in a safe and lawful manner. Riders who violate safety laws in the Oregon motor vehicle code are also subject to citation by law enforcement officials.

5. The Cycle Oregon event courses are open for designated hours. Course support vehicles and other support services are available only during course hours. Any cyclist(s) still on the course after the designated closing time will be offered a ride to camp; if you choose not to take it you are on your own to get into camp and no course support services will be available for those who choose to stay out.

SAG support is to be used for mechanical and/or medical reasons only. Excessive use of SAG support (3 or more times) for any other reason may exclude participants from registering for future Cycle Oregon events.

7. The course will be clearly marked. If you leave the official course, you are not part of the ride and will not receive any services or support.

8. We try to direct as much vehicle traffic as possible off the route. Nevertheless, the tour travels on public highways. Therefore, ride no more than two abreast. Ride beside a pal only where it is safe to do so, and where you do not block traffic or force other riders to swing far out to pass.

9. Never draft behind a vehicle. Pace lines are prohibited in areas of high vehicle or cyclist traffic and are limited in size to a maximum of seven riders. Be especially careful at railroad tracks, cattle guards, and busy intersections. Course monitors and safety vehicles may be stationed in areas of special concern.

10. Call “ON YOUR LEFT” to alert a rider you intend to pass. The call “CAR BACK” passes the message forward when a vehicle is approaching from behind. Use arm signals to indicate turns. Point out potholes, broken glass and other hazards to those behind you. Signal your intention to stop, and pull off the roadway.

11. Use of headphones while riding on Cycle Oregon events is highly discouraged. Safe group riding in an event such depends on communication between cyclists. Headphones interfere with that process and make it difficult for people to hear instructions such as “CAR BACK” and “ON YOUR LEFT.” Headphones also make it difficult to hear approaching cars or trucks, negatively impacting the safety of cyclists and motorists.

12. Cycle Oregon enjoys a reputation for leaving our campsites, lunch spots, rest stops, and course spotless. Please dispose of all trash, recyclables, and compostables in the appropriate places.

13. Cyclists must keep the roadway clear when stopping at an event-designated stop or any other location. Please ensure that bicycles are parked off the road and that cyclists do not congregate on the roadways.

14. Cycle Oregon events include at least one roadside water stop each day, along with assorted drinks at meals and all rest stops. Still, the responsibility for carrying sufficient water and remaining properly hydrated is yours. Make sure you drink extra fluids before, during, and after the ride to reduce the risk of dehydration. While in the saddle, you should consume an average of one liter of fluid for each hour of riding. Drink before you become thirsty. By the time you feel thirsty, you are already slightly dehydrated. Muscle cramping can also be a sign of dehydration. If at any time you run low on water, signal a SAG van with a “thumbs down” and ask for a fill-up. Do not be tempted by roadside rivers and streams, as the water may contain bacteria or parasites.