POLICY – RIGHT OF REFUSAL
Cycle Oregon welcomes cyclists of all experience levels, and is open and accepting of people of all races, age and physical abilities.
Cycle Oregon reserves the option of refusing to allow a participant from registering or participating in a Cycle Oregon event based on such participant’s activities, conduct or other actions that adversely affect the event, fellow rider’s enjoyment or overall safety of a Cycle Oregon ride.
1. A person may be refused the ability to register for, or participate in, a Cycle Oregon event, based upon the following:
- Unruly behavior, including profane or abusive language directed at Cycle Oregon, a fellow participant, contracted employee, volunteer, employee, member of the Board of Directors, governmental official necessary for the operation of an event, or member of a participating community.
- Physically threatening or assaulting a fellow participant, contracted employee, volunteer, employee, member of the Board of Directors, governmental official necessary for the operation of an event, or member of a participating community.
- Violation of federal, state or local law, which negatively affects the reputation, safety or perception of Cycle Oregon.
- Repeated or gross violation of Cycle Oregon rules adopted for the safety of riders and the event.
- Jeopardizing the goals of Cycle Oregon, or its relationship with partners, communities, sponsors or other persons or organizations integral to the successful operation of a Cycle Oregon event.
2. Generally, a refusal to allow a participant to register for, or participant in, a Cycle Oregon event will be based on a pattern of behavior, and not a single or specific action. However, an egregious single act will not preclude an exclusion from a Cycle Oregon event, based on the totality of the circumstances.
3. The length of an exclusion will be at the discretion of Cycle Oregon, and may be from one year to an indefinite term.
4. If Cycle Oregon refuses to allow a person to register for an event, the potential registrant will be provided a written statement of the refusal, including the length of the exclusion.
POLICY – RIDER COMPETENCE
Cycle Oregon has an inherent expectation of registered riders having a physical fitness level commensurate with published routes. Participants who arrive for a Cycle Oregon event not physically capable of completing a route place an undue burden on staff and volunteers, and jeopardize the safety and well being of volunteers, staff and riders who are prepared and physically able to fully participate in a Cycle Oregon ride.
Excessive and unwarranted use of Sag vans by participants who do not possess a physical fitness level necessary to complete a day’s course results in re-directing support personnel and equipment from their intended purpose: support of registered riders who have arrived for a Cycle Oregon event with a fitness level appropriate for riding a bicycle for the entire route on each day of the event.
- During a Week-long ride, registered participants who elect to ride in a Sag van three (3) or more times during the week event because they are physically incapable of riding a complete day’s course, will not be allowed to register for Cycle Oregon events for a period of one year. After the one-year exclusion has expired, potential participants may again register for a Cycle Oregon event.
- During a Weekend event, riders who elect to ride in a Sag van on both days of the two-day event, for two consecutive years, will not be allowed to register for the following year’s Cycle Oregon weekend ride.
- Future exclusions of participants from Cycle Oregon rides for excessive use of Sag vans are only for lack of physical fitness preparedness.
- Use of a Sag van for mechanical reasons are not included in the minimum number of Sag van uses considered for future exclusions.Use of a Sag van for illness or injuries sustained during the event are not included in the minimum number of Sag van uses considered for future exclusions.
- Maintenance of Reasonable Distance Behind the Majority of Riders
- Riders who choose to lag behind the majority of riders on a daily route, or who are physically unable to maintain a reasonable distance behind other riders, unnecessarily lengthen the amount of time support personnel (volunteers, staff and contract employees) must spend on each day’s course. The added time spent on course supporting a limited number of riders may lead to delay of fellow riders returning to camp via Sag, and fatigue of staff and volunteers, potentially jeopardizing the safety of those personnel, other ride participants, and/or others sharing roads designated as Cycle Oregon routes.
- A “reasonable distance” is defined as roughly five (5) miles / or 30 minutes. Participants who are five miles or 30 minutes behind the next to last rider will be notified of that fact, and will be offered a ride in a Sag vehicle to catch them up to the other participants. Depending on the route and conditions, the Ride Director or a designee has the discretion of modifying the ‘reasonable distance’ as he/she sees fit.
- Typically, such a rider will be transported forward to a rest, water or lunch stop where services are available, and the rider has the opportunity to ride with other participants. Transported riders will then be beyond those riders who are, or nearly are, at the rear of the day’s ride, providing the person the opportunity to finish the ride without additional Sag support. In some cases, the Ride Director or a designee may choose to have the rider transported to camp based on conditions or previous rider behavior.
- Riders beyond a reasonable distance from other riders, who refuse to be transported by Sag to “catch up,” will be notified that all course direction and safety signage will be removed by the sweep sign team. Thus, the rider is consequently off course and will no longer be supported as a Cycle Oregon participant.
- The sweep team will leave camp to remove signage posted by the morning sign team no later than 10:30 am. If the sweep team overtakes participants at the first water/rest stop of the day, those cyclists will be notified they have three options, as they would more than likely be beyond a reasonable distance behind the next to last rider(s):
- They may elect to take the opportunity of riding in a Sag to the next water, rest or lunch stop so they would no longer be beyond a reasonable distance behind the next to last rider(s);
- They may continue riding, with the understanding the sweep team will continue pulling route signage, leaving such riders with the option of riding fast enough to stay ahead of the sweep team; or
- They may continue riding, but behind the sweep team with no directional signage or other support. Riders who choose this option will be considered off-course, and no longer a participant in the Cycle Oregon event.
- Transportation of a rider who is beyond a reasonable distance from other riders is considered the use of a Sag van for exclusion from future rides as outlined in this chapter.
- Information concerning this policy will be disseminated to potential ride participants prior to registration for an event and prior to the beginning of an event through standard Cycle Oregon communications, and as part of the registration material provided to registered riders. An explanation of this policy will also be placed on the Cycle Oregon web site.
- Volunteer teams operating a Sag van will compile a list of riders (by rider number) who are physically unable to complete a day’s route and are provided a ride in a Sag van. That list will be provided to the Cycle Oregon office at the end of each day of an event.
- Office staff will compile a master list of rider numbers from each Sag van of those riders who elected to ride in a Sag van at the end of each day. Office staff will then track those riders who repeatedly use a Sag van because they are physically unable to complete a day’s ride.
- At the end of an event, a list of riders subject to this policy will be provided to the Ride Director.
- A letter will be provided to each person who is subject to exclusion by this policy from the Ride and Executive Director, notifying him or her that they should not attempt to register for the following year’s Cycle Oregon events.
- During subsequent registration periods, the list of registered riders will be monitored to ensure the names of those who have been identified as subject to this policy are not accepted, should they continue to attempt to register after being notified they are no longer eligble for the following year’s rides. Should a person who has been notified of their exclusion from future events actually register, their registration fees will be returned and their name removed from the list of registered riders.
- Requests for re-consideration from excluded riders will be submitted to the Ride Director, or his/her designee. Rescinding of exclusion will be allowed at the discretion of the Ride Director.